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e-Records - The Paperless Office

The average American now consumes nearly 750 pounds of paper each year, which is the highest paper consumption in the world. According to the Environmental Paper Summit in 2008, the pulp and paper industry is among the world’s largest generators of air and water pollutants, waste products, and the gases that cause climate change. It is also one of the largest users of raw materials, including fresh water, energy, and forest fibers. Paper is the number one material that we throw away. For every 100 pounds of trash we throw away, 35 pounds is paper. Currently only 50% of the paper manufactured is recycled. Every year nearly 900,000,000 trees are cut down to provide raw materials for American paper and pulp mills and over 202 billion gallons of water are used.

One of the biggest environmental impacts any office can have is to become The Paperless Office. While it seems daunting, the paperless office can be achieved in today’s technological world with a little time and effort. Eco-officiency provides the following services to help companies become less paper intensive and move towards the paperless office. Along with business impacts there are Federal mandates that drive the evolution of the paperless office. The Presidents Management Agenda (PMA) as well as OMB have passed laws, notably Government Paperwork Elimination Act (GPEA), Title XVII, P.L. 105-277, 10/21/98. GPEA requires Federal agencies, to provide for the option (1) of electronic maintenance, submission or disclosure of information, when practicable as a substitute for paper, and (2) use and acceptance of electronic signatures, when practicable.

Step 1: Electronic File Organizing

In order to help businesses reduce paper, it is important to have a well-organized electronic records management system on an enterprise’s shared drive. Eco-efficiency productivity specialists will help your enterprise develop a system to manage shared electronic data more effectively.

Step 2: Paper Reduction

Once an enterprise has an organized system of managing data, our records managing consultant will help your team develop a process to reduce the incoming paper and decrease printing. We will work with each department on electronic methods to receive the incoming paper and do our best to provide simple and easy alternatives for processing. We will also help devise procedures to reduce printing.

Step 3: Process Improvement

We will work with each department on streamlining the internal paper-processes to become automated and electronic. We will utilize your existing software systems and recommend new systems, if needed. Not only will your Federal enterprise become more efficient but it will save precious resources along the way!